Integration of records management software with Microsoft®
SharePoint® delivers better visibility and
greater control over records inventory; Microsoft leads the way as an
early customer
BOSTON--(BUSINESS WIRE)--Sep. 20, 2012--
Iron
Mountain Incorporated (NYSE: IRM) today introduced the Iron Mountain®
Records and Information Management 360° Solution™ enabling
organizations to centralize the management of physical and electronic
records. This makes it easier to apply one set of policies that govern
access rights, retention periods and destruction protocols, regardless
of where information is stored. As a result, organizations can find
records faster, lower risks of noncompliance and cut storage costs. One
early customer is Microsoft, which adopted the Iron Mountain Records and
Information Management 360° Solution to manage their physical and
electronic records inventory.
“The unified view provided by this solution is critical from a business
process perspective, providing the ability to seamlessly organize,
access and apply policies across all of our content,” said
Nishan
DeSilva
, senior director, Information Management and Compliance,
Microsoft. “By integrating both physical and electronic content through
Iron Mountain, we can improve productivity to our business users and
gain tighter control over our information for compliance, electronic
discovery and disposition purposes.”
At the heart of the solution is Accutrac 360° for SharePoint, Iron
Mountain’s software for managing multiple paper and electronic record
inventories, whether they’re stored with the customer or with storage
vendors. Now, through a partnership with Gimmal®, Accutrac is
integrated with Microsoft SharePoint so customers can use Iron
Mountain’s records management platform to classify SharePoint records
and apply legal holds and retention periods. Gimmal, a maker of
information lifecycle solutions for Microsoft SharePoint, signed a partnership
agreement with Iron Mountain in July 2011.
By integrating Accutrac and Gimmal, the Iron Mountain Records and
Information Management 360° Solution extends native SharePoint
functionality to deliver capabilities for consistent classification and
management of physical and electronic records, a key prerequisite for
accessing information quickly, meeting compliance requirements, and
being prepared for litigation or a disaster/data loss event.
Specifically, it delivers:
-
Greater visibility – Records inventory can be centralized
through SharePoint, regardless of whether it’s in a physical or
electronic format or stored onsite, within SharePoint, with Iron
Mountain or with another vendor.
-
Better reliability – Using SharePoint as the unified “system of
record” allows the consistent application of policy across all records
and all parts of the organization, eliminating inconsistencies in
adoption.
-
Improved control – Policies for how long an organization keeps
a record for business, compliance or litigation reasons can be
standardized and enforced, including an automated, auditable process
for destruction.
“Information is the most important asset of any organization, but its
explosive growth and diverse formats undermine its inherent value,” said
Richard Wilder
, senior vice president, Core Applications and Consulting
for Iron Mountain. “If you don’t know what you have, where it is, who
requires access to it and how long you need to keep it, you can’t run
your business efficiently and ensure the organization is ready to comply
with data-privacy regulations and respond to litigation. We developed
the Iron Mountain Records and Information Management 360° Solution
because our customers need tools for simplifying the management of
disparate records inventories, physical, electronic, onsite and offsite.
The more companies can adopt uniform practices for classifying, storing
and destroying records, the better they’ll realize the full value of
their information.”
In addition to the newly upgraded Accutrac 360°for SharePoint, the Iron
Mountain Records and Information Management 360° Solution combines:
-
Consulting Services – Iron Mountain consultants first assess
customers’ existing records programs and recommend changes for
bringing physical and electronic records under one unified policy
framework;
-
Information Management Services – The consultation also
prescribes document shredding, destruction of magnetic drives and
other IT assets, data backup and recovery, document scanning and other
services needed to successfully implement that policy.
For more information on the Iron Mountain Records and Information
Management 360° Solution, visit www.ironmountain.com/RIM360.
And to see the solution in action at the ARMA
International 57th Annual Conference & Expo,
visit Iron Mountain in booth
509 or attend the educational sessions on Sunday, Sept. 23 at 2 p.m.
and Monday, Sept. 24 at 9:30 a.m. in the Gimmal
and Iron Mountain Microsoft SharePoint Records Management Pavilion,
booth 213. Following ARMA, those sessions will be available as podcasts
on the ARMA International site or in the ARMA
International iTunes store.
About Iron Mountain
Iron Mountain Incorporated (NYSE: IRM) provides information storage and
management services that help organizations lower the costs, risks and
inefficiencies of managing their physical and digital data. The
Company’s solutions enable customers to protect and better use their
information so they can optimize their business and ensure proper
recovery, compliance and discovery. Founded in 1951, Iron Mountain
manages billions of information assets, including business records,
electronic files, medical data and more for organizations around the
world. Visit www.ironmountain.com
or follow the company on Twitter @IronMountain
for more information.
© 2012 Iron Mountain Incorporated. All rights reserved. Iron Mountain
and the design of the mountain and Accutrac are registered trademarks
and Records Information Management 360º is a trademark of Iron Mountain
Incorporated in the U.S. and other countries. All other trademarks and
registered trademarks are the property of their respective owners.
Source: Iron Mountain Incorporated
Iron Mountain
Christian T. Potts, 617-535-8721
christian.potts@ironmountain.com
or
Weber
Shandwick
Anand Savani, 617-520-7290
asavani@webershandwick.com