Leveraging offsite records storage facilities and document scanning,
law firms can reduce operational costs, gain efficiency and improve
client service
BOSTON--(BUSINESS WIRE)--Jan. 30, 2013--
With law firms under pressure to control costs and improve client
service, many are looking at how they store, manage and access their
paper records to realize these savings and service gains. In response, Iron
Mountain Incorporated (NYSE: IRM) today announced the Total
Offsite Records Solution for law firms, combining offsite records
storage and document scanning. With the solution, firms can regain
office space and become more efficient users and managers of their
records by moving them to an Iron Mountain facility for centralized
storage, management and scanning. As a result, law firms can make
smarter use of their real estate and enable attorneys to access
information from desktops and mobile devices, improving their
productivity and client responsiveness.
“Law firms all agree that ‘going digital’ will give them faster access
to files and lower the cost of records storage and management,” said
Brian McCauley
, director of Information Governance and Matter Management
at McDermott
Will & Emery LLP. “There’s little consensus on the best way to
go about doing it, however, and it’s hard for information governance
professionals to ensure the firm is following a single set of rules for
this process when the scanning isn’t centralized. Iron Mountain’s
solution gives law firms the ability to standardize their digitization
process by moving paper records offsite for secure storage and easier
scanning. Firms should embrace strategies like this to go digital cost
effectively, freeing up premium office space for adding attorneys and
gaining better security and governance over their paper records.”
As reported in the July
15, 2012, edition of the Wall Street Journal, a number of law
firms have begun to pursue strategies for optimizing their use of office
space (one of their biggest fixed costs), prompting many to rethink the
common practice of maintaining onsite file rooms and records personnel.
To reduce these costs and reclaim onsite storage rooms for
revenue-generating activities, many law firms are digitizing their paper
– swapping hard copy for electronic records and making it easier for
their attorneys to find and access information in the process. It’s a
costly and time-consuming project that can fail to deliver the desired
savings and productivity gains unless firms have policies for records
retention and overall governance.
Iron Mountain’s Total Offsite Records Solution is comprised of two main
pieces:
-
Dedicated Offsite Records Center – Law firms can move both
active and inactive records to an Iron Mountain records center,
freeing up office space for revenue-generating activities and allowing
information managers for the firm to focus on more strategic
governance activities. Additionally, law firms gain greater storage
capacity; document security; and space for preparing and viewing
scanned records than they have managing records on-premises.
-
Go Digital Smart – Iron Mountain designs a customized
digitization strategy based on the law firm’s culture and best
practices to ensure attorneys have quick and secure access to
information. Plus, through a partnership with DocSolid,
a leader in document scanning solutions for the legal market, firms
can enter documents scanned by Iron Mountain directly into their
existing document management system. This integration ensures records
are properly indexed and accessible from anywhere.
“Like other organizations, law firms are looking for ways to control
costs and adopt new operational strategies to run their business more
efficiently,” said
Matt Kivlin
, director of product management, Legal
Solutions for Iron Mountain. “Our Total Offsite Records Solution
helps law firms to lower their records management costs and find
additional efficiencies through digitization. Law firms not only gain an
operational and performance edge; they also strengthen their ability to
manage information. This ‘two-for-one benefit’ supports many firms’
efforts to go digital and advance records staff to information
governance and compliance roles.”
For more information on Iron Mountain’s Total Offsite Records Solution,
visit www.ironmountain.com/Solutions/Law-Firms/Total-Offsite-Records-Solution-for-Law-Firms.aspx.
Iron Mountain at LegalTech New York 2013
On Jan. 31 at the LegalTech New York 2013 conference, Iron Mountain will
participate in a pair of events on how law firms can gain control over
information and improve governance, access and productivity.
-
Panel
Discussion – This session titled “What is all the Hype about
Information Governance?” will feature members of Iron Mountain’s law
firm symposium steering committee. These leading law firm
information governance directors will define information governance;
outline key considerations for developing a program; and offer ideas
for winning organizational buy-in.
-
Emerging
Technology Showcase – Software maker Gimmal will join Iron
Mountain to lead a discussion on how companies can use Microsoft®
SharePoint® to establish a unified, consistent and defensive solution
for managing both paper and electronic documents.
About Iron Mountain
Iron Mountain Incorporated (NYSE: IRM) is a leading provider of
information storage and management solutions. The company’s real estate
network of 64 million square feet across nearly 1,000 facilities in 32
countries allows it to serve customers around the world with speed and
accuracy. And its solutions for records
management, data
backup and recovery, document
management, and secure
shredding help organizations to lower storage costs, comply with
regulations, recover from disaster, and better use their information for
business advantage. Founded in 1951, Iron Mountain stores and protects
billions of information assets, including business documents, backup
tapes, electronic files and medical data. Visit www.ironmountain.com
for more information.
Source: Iron Mountain Incorporated
Media Contact:
Iron Mountain
Christian
T. Potts, 617-535-8721
christian.potts@ironmountain.com
or
Media
Contact:
Weber Shandwick
Katie Traut, 617-520-7135
ktraut@webershandwick.com